Conversations · Projects · Evidence · Growth

From conversations to clear progress.

Bring selected Slack conversations and authorized Gmail messages into one inbox—connecting everyday updates to a clear record of work and growth. Microsoft Teams is coming later.

SlackMicrosoft TeamsGmail

Slack: live · Gmail: limited early access · Teams: planned

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  • Clear priorities
  • Visible contribution
  • A path to your next role
An employee and manager facing a screen directly ahead to review their annual progressA better year-end conversation
Your work. Your growth.A whole year, in perspective.

Projects, outcomes and the next step — together.

Illustrative annual review. Real conversations, supported by a clear record.
Capture work where it happens.Slack and Gmail conversations, alongside your projects.Give your contribution context.Connect the outcome to the work you did.Walk into the review prepared.A year of evidence. A clearer next step.

Where the work starts

The next project is already in the conversation.

Conversation detection · planned

Retainly OS’s core direction: detect new projects and updates across Slack, Microsoft Teams and email, then connect them to the right project and person.

A clear record of work, built from the places your team already works.

Slack#operations · Dana
New project

“Let’s roll out the vendor checklist to three city teams by 30 September.”

Microsoft TeamsCity launch · Sam
Progress update

“The pilot is complete. We’re ready for the final rollout.”

GmailChecklist rollout · Dana
Outcome

“The checklist is live in all three teams. Rollout evidence attached.”

Retainly OS · suggested project
One project. Connected context.

Vendor onboarding checklist

OwnerDana R.Due30 SepSources3 conversations
  1. 01
    Spot the new project

    Turn the request into a proposed project, owner and deadline.

  2. 02
    Match the next update

    Link progress and blockers to the existing project.

  3. 03
    Keep the evidence

    Retain the source and contributor for a review with context.

Proposed workflow: the team reviews suggested changes before saving.

Illustrative workflow with fictional conversations. Slack, Microsoft Teams and email connectors are planned for this deployment; team projects and reviews are live with manual updates. Company admin authorisation will be required to connect sources.

Where the work comes together

From scattered work to a year you can show.

A conversation is the starting point. The project record brings the owner, progress, blockers and evidence together—so employees can show their contribution and managers can see what moved.

DR
Project update“The checklist is live in three city teams.”Dana · outcome recorded on the project
SK
Manager review“Clear ownership, with the evidence attached.”Sam · next development step agreed

Illustrative trail with fictional people and project updates.

Silent product demo · fictional sample data.

  1. Projects hold the plan

    Each project has an owner, a measurable outcome, a status and a due date. Everyone sees what is moving and what is blocked.

  2. Updates hold the evidence

    Progress and blockers are posted as updates, attributed to their author and visible to the team, so contribution has context.

  3. Growth maps set the path

    Current role, target role, the agreed criteria and one concrete next action, written together. Employee and manager review the criteria against the recorded work to spot gaps.

  4. Managers write human reviews

    A consistent four-part rubric, cited evidence and a next development step. People decide; Retainly OS keeps the record.

Built for both sides of the review

Prepared employees. Clear-eyed managers.

Two employees working through a project together at a laptopFor employees

Know where you stand before anyone asks.

Agree on goals and role criteria with your manager, then record outcomes as they happen. The year builds itself.

  • Attributable outcomes. Every update you post is tied to a project and to you.
  • Growth gaps, early. Review the agreed criteria against your recorded work with your manager, and see what still needs evidence.
  • Your reviews, in one place. Read what was written about your work and the agreed next step.
Growth map · Associate → Senior Associate · illustrative concept
Owns a cross-team project end to end
Documents decisions and outcomes
Mentors a newer teammate
Bars are illustrative. Retainly OS keeps the agreed criteria and the recorded work; you and your manager judge the gaps together.
Three colleagues facing a screen ahead of them to review project progressFor managers

See ownership, blockers and impact in context.

Contribution with its evidence attached, across the whole year, so the review is a structured conversation, not a reconstruction.

  • One rubric for everyone. Impact, execution, collaboration and growth on the same 1–4 scale.
  • Evidence before score. Reviews cite observed work on a specific project.
  • Humans make the call. Retainly OS records the review. Promotion decisions stay with people and policy.
Project review · sample
Impact 3/4Execution 3/4Collaboration 4/4Growth 2/4
Led the checklist rollout to three city teams; adoption evidence attached. Next: own the Q4 vendor retro.

The annual evidence journey

A review you prepare for all year, not the week before.

Retainly OS follows the natural rhythm of a year. Nothing has to be remembered at the end, because it was recorded when it happened.

  1. Kick-off

    Agree the goals

    Employee and manager set goals and role criteria together, in writing.

  2. Every week

    Record outcomes

    Updates and blockers land on projects as they happen, attributed to their author.

  3. Each quarter

    Spot the gaps

    Employee and manager review the agreed criteria against the recorded work and decide together what needs attention.

  4. Mid-year

    Review with context

    Managers write structured reviews citing the record, with a next development step.

  5. Year end

    Walk in prepared

    Your saved projects, updates and reviews form your evidence record for the conversation.

Your year, with context

Bring the record into the room.

Start with what happened. Talk about what it means. Leave with a next step you both understand.

4Projects
23Updates
2Reviews
Illustrative evidence record · fictional sample data.
The year-end one-to-oneEmployee + manager · a shared conversation
  1. 01
    What made a difference?

    Look at outcomes and the contribution behind them.

  2. 02
    Where is the next growth opportunity?

    Review evidence against the role criteria you agreed.

  3. 03
    What do we do next?

    Choose a concrete development step, together.

Retainly OS does not make or guarantee promotion decisions. It keeps the record clear and consistent so that the people responsible can decide well.

Sixty seconds

Watch how a scattered workday becomes a year you can show.

Motion explainer with narration and captions. All previews are illustrative; the annual summary and integrations shown are concepts on the roadmap.Download the MP4

What is live, what is planned

Honest about the roadmap.

Available now

Projects, updates, reviews, growth maps

Team workspaces with role-scoped access, project evidence, structured manager reviews and growth paths. Teammates join with a one-time invite code.

Early access

Connect Slack and Gmail

Selected public Slack channel messages and authorized Gmail conversations appear in your Inbox. Project names and saved conversation context suggest matches for review. Gmail has Google verification limits; Teams and automatic creation of new projects remain planned.

Concept

Assisted drafting with Claude

Help preparing updates and review drafts from the record, always reviewed and sent by a person. Shown in the explainer as a concept, not a live feature.

Get started

Make progress visible.

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